Property that cannot be located must be accounted for by the department. There are several ways to account for missing property:
- Produce a copy of a signed “Request for Pickup-Surplus/Excess Property” form showing the item was returned to Inventory. Forms are available in the Business forms section of SAPPHIRE (UNL Business Forms > Procurement > Inventory > Request for Pickup-Surplus/Excess Property).
- Produce a copy of an “Incident Report” from the University Police Department showing the item reported as stolen.
- Attach a letter from the department head stating that the item cannot be located. Cite specific and valid reasons why the item should be deleted from the inventory listing.
- Missing property for item #3 above is approved by the Assistant Vice Chancellor for Business and Finance prior to deletion from the inventory records.