All efforts shall be made to determine a local area market price. Packers and livestock dealers should be contacted for pricing and to establish a local area market price. Individuals that may, or, have expressed interest shall be contacted to request bids. The highest price offered (packer or individual), weighing in potential expenses related to delivery and research data collection needs, should be determined in making the final award. A file, containing documentation of each sale and explanation of any conditions of sale due to research needs, shall be established and maintained a minimum of five (5) years. This file should be maintained for potential audit and as a record of how each sale was transacted. In all cases, no preference will be given to University personnel or relatives**.